Reports To

Business Manager

Supervises

Human Resources Personnel, Payroll Support Staff (as assigned), Personnel Records Staff, and other employees as designated.

FLSA Status

Exempt

Contract Length

12 Months

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Position Summary

The Human Resources Director & Assistant Business Manager provides leadership and oversight for the district's human resources operations while assisting the Business Manager with financial, payroll, budgeting, and operational responsibilities. This position ensures compliance with employment laws, district policies, Mississippi Department of Education regulations, and financial procedures while supporting efficient district operations.

The position serves as the district's primary administrator for recruitment, hiring, employee relations, licensure coordination, personnel records, benefits administration, payroll support, and human capital management while assisting with budget preparation, financial reporting, audits, purchasing, and business office operations.

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Essential Duties and Responsibilities

Human Resources Administration

• Plan, organize, and administer all district human resources functions.
• Coordinate recruitment, hiring, onboarding, transfers, promotions, and separations.
• Develop and maintain personnel policies and procedures.
• Ensure compliance with district policies and applicable employment laws.
• Maintain confidentiality of personnel records and employee information.
• Coordinate annual contract renewals and personnel recommendations.

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  Recruitment and Staffing

  • Coordinate vacancy postings and recruitment activities.
  • Screen applicants and coordinate interview processes.
  • Conduct employment reference and background checks.
  • Maintain applicant tracking records.
  • Coordinate new employee orientation and onboarding.

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    Employee Relations

    • Provide guidance to supervisors regarding personnel matters.
    • Assist administrators with employee performance issues.
    • Coordinate investigations as directed.
    • Maintain personnel files and employment documentation.
    • Promote positive employee relations and workplace professionalism.

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      Licensure and Certification

      • Monitor educator licensure and certification requirements.
      • Assist employees with licensure renewals and upgrades.
      • Maintain certification records.
      • Coordinate with the Mississippi Department of Education regarding licensure matters.

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        Benefits Administration

        • Coordinate employee benefits enrollment.
        • Assist employees with insurance, retirement, leave, and benefit questions.
        • Maintain leave records and personnel documentation.
        • Communicate benefit changes and enrollment opportunities.

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          Payroll Administration

          • Assist the Business Manager with payroll preparation and verification.
          • Review personnel actions affecting payroll.
          • Verify salary schedules, supplements, contracts, and employee assignments.
          • Ensure payroll changes are processed accurately and timely.
          • Assist with payroll audits and reporting.

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            Financial Administration

            Assist the Business Manager with:

            • Budget preparation
            • Financial reporting
            • State and federal reports
            • Audit preparation
            • Purchasing compliance
            • Accounts payable oversight
            • Accounts receivable oversight
            • Internal controls
            • Grant fiscal documentation
            • Budget monitoring

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              Compliance

              Ensure compliance with:

              • Mississippi Department of Education regulations
              • Federal employment laws
              • State employment laws
              • Board policies
              • Personnel regulations
              • Payroll regulations
              • Financial reporting requirements
              • Public purchasing laws

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                Personnel Records

                • Maintain complete personnel files.
                • Process employment contracts.
                • Maintain evaluation records.
                • Maintain salary schedules and staffing assignments.
                • Coordinate records retention according to district policy.

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                  Professional Development

                  • Coordinate district onboarding.
                  • Assist with employee training.
                  • Support leadership development initiatives.
                  • Maintain required HR compliance training records.

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                    Communication

                    • Communicate professionally with employees, applicants, administrators, board members, and community stakeholders.
                    • Provide accurate information regarding district employment practices.
                    • Assist with personnel recommendations presented to the Board of Trustees.

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                      Required Qualifications

                      • Bachelor's degree in Business Administration, Human Resources, Accounting, Public Administration, Education, or related field.
                      • Minimum of three years of progressively responsible experience in human resources, school administration, finance, or business operations.
                      • Knowledge of Mississippi public school personnel and financial procedures.
                      • Valid Mississippi driver's license.

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                        Preferred Qualifications

                        • Master's degree in Business Administration, Human Resources, Educational Leadership, Accounting, or related field.
                        • Experience in Mississippi public school finance.
                        • Experience with Mississippi Educator Licensure.
                        • Experience with payroll administration.
                        • Experience with district budgeting.
                        • Experience with state and federal reporting.

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                          Knowledge, Skills, and Abilities

                          The successful candidate must demonstrate:

                          • Knowledge of human resources administration
                          • Knowledge of Mississippi public school finance
                          • Knowledge of employment law
                          • Knowledge of payroll administration
                          • Knowledge of budgeting procedures
                          • Strong analytical and organizational skills
                          • Excellent communication skills
                          • Ability to maintain confidentiality
                          • Ability to supervise personnel
                          • Ability to interpret policies and regulations
                          • Strong technology skills
                          • Excellent customer service

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                            Physical Requirements

                            The employee must be able to:

                            • Sit for extended periods.
                            • Use computers and office technology.
                            • Lift office materials weighing up to 25 pounds.
                            • Travel between district facilities when necessary.
                            • Attend evening board meetings and special events as required.

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                              Performance Expectations

                              The Human Resources Director & Assistant Business Manager will be evaluated on:

                              • Recruitment and staffing effectiveness
                              • Employee retention and onboarding
                              • Personnel compliance
                              • Payroll accuracy
                              • Licensure management
                              • Personnel record management
                              • Financial support provided to the Business Office
                              • Audit readiness
                              • Customer service
                              • Communication and professionalism
                              • Compliance with state and federal regulations

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                                Professional Expectations

                                The Human Resources Director & Assistant Business Manager shall:

                                • Demonstrate the highest standards of integrity, confidentiality, and professionalism.
                                • Support the mission, vision, and strategic goals of the district.
                                • Foster positive working relationships with all employees.
                                • Maintain ethical business practices and fiscal responsibility.
                                • Collaborate effectively with district leadership to improve organizational effectiveness.
                                • Serve as a trusted advisor to the Business Manager and Superintendent on personnel and operational matters.

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                                  Disclaimer

                                  This job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The district reserves the right to modify or assign additional duties as needed to meet organizational needs. " />

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                                  Human Resource & Assistant Business Director

                                  Job Description
                                  Primary Location	Central Office
                                  Salary Range	Per Year
                                  Shift Type	Full-Time

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                                  1362 MLK Drive
                                  Marks, MS 38646
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                                  Fax -662-326-3694
                                  centraloffice@qcsd.k12.ms.us